Graduate Student Groups

The GSA is here to enhance the experience of all grad students, and one of the ways in which we do this is by encouraging engagement by facilitating Graduate Student Groups (GSGs). We encourage you to start your own group based on research, cultural, or special interests.

By registering your Graduate Student Group with the GSA, you are eligible to receive Start-up Grant and Event Grants. Please review the GSG Handbook and Policy. If you have any questions, please contact the Governance & Services Coordinator at governance.gsa@ucalgary.ca.

Events: You are encouraged to review the current University of Calgary guidelines and processes for hosting in-person events HERE.

GSG Important documents

GSG Forms

Graduate Student Group Creation Form
Graduate Student Group Operational Bursary/Change of Information Form
Event Submission Form (please use this form to request equipment rental, event grant, or promotional items)
After Event Report Form
GSG Agreement
GSG Member List template
GSG Annual Report Template
UCAE Space Booking Agreement 2021-2022
COM/MEDIA Agreement for DGA & GSG

Important Deadlines

October 15
Change of Information & Event Grant Intake 1
April 15
Event Grant Intake 2
April 30
Annual Report

GSG Funding

Purpose: Initial funding for newly formed GSGs.
Amount: $300
Eligibility: One-time grant upon creation of a new GSG, provided that the application and all appropriate documentation have been received and approved.
Deadlines & Details: Must filled out the GSG Creation Form within 3 months of the GSG start-up date and no later than April 15 of each year.
► Apply HERE

Purpose: Annual continued funding for pre-existing GSGs.
Amount: $300 (plus additional funding based on member registration numbers)
Eligibility: GSGs can apply for one $300 Operational Grant per year (April 1 – March 31) after their first year of operation.
Deadlines & Details: Must submit their annual report by April 15 each year. The online Change of Information form must be completed and submitted no later than October 15.
► Apply HERE

Must apply for this Grant using the Event Submission Form at least 2-3 weeks before the event.
Purpose: Offset cost of GSG events.
Amount: Receipt amount up to $300 per year.
Eligibility: Eligible expenses include food, beverages (non-alcoholic beverages, wine, and/or beer only), advertising and other event-related costs. Beverages should not cover more than 25% of the total bill.
Deadlines: Receipts must be submitted to the GSA before October 15 (for events hosted between Apr. 1 and Sept. 30); April 15 (for events hosted between Oct. 1 to Mar. 31).
► Submit your event here Event Submission Form

OTHER AVAILABLE Funding

Event Support

The GSA is pleased to provide DGAs, GSGs, and Consortium with event support. Any questions or inquiries about an event that you would like to organize can be sent to events.gsa@ucalgary.ca (equipment rental, support) or governance.gsa@ucalgary.ca (event grants). Fill out the Event Submission Form to formally request GSA support for an event.

Your GSG can book classrooms/tables/green spaces directly through the UCalgary Accommodations & Events (UCAE) website!

You are encouraged to host online (virtual) events at this time, however current University of Calgary guidelines and processes for hosting in-person events can be found HERE. Please review this thoroughly if you are planning in-person events on campus at this time.

Available GSA support for an event that you can request with the Event Submission Form: